![]() ![]() However, I do not recommend it in production implementations. This is an easy option to set up a sort order table very fast. The sort order table can be created anywhere, even in Power BI, using the option for the Enter Data: ![]() Where should you create the Sort Order Table? In those cases, creating a Sort Order Table is a very good solution.Ī sort order table is a table that has a row per each value in the column that we want to be sorted (let’s call it label column), and the sort order of that value (a numeric column most preferably, we can call it sort order column).īelow is an example of a Sort Order Table for EnglishEducation: but let’s assume we have too many values. If the values are low, you might end up writing a conditional column in Power Query, or a conditional statement in DAX, and come up with a custom sort order value based on the value. for example, in the Customer table, the key column is CustomerKey, and everything else might be repeated Īdding a sort order column in this table can be hard, especially if the number of unique values in the EnglishEducation column is high. However, sometimes, the column that we want to sort is not the key column or the unique column in the existing table. Having a reference table, that you have one value per row for EnglishEducation is perfect because then it is easier to set up a sort order and make sure it is not repetitive. The Column to be sorted, and the sort order column MUST HAVE the same cardinality. You need to have them both at the same cardinality. So having a sort order column like that is not going to work. This is wrong! If you wanted to sort this column yourself manually, what would that mean for you? should Bachelors goes 2nd in the list or 3rd?! It is confusing and incorrect. The highlighted section above shows that the Bachelors somewhere mentioned with the Sort Order 3, and somewhere with Sort Order 2. ![]() This table has repeated values in the EnglishEducation column (which is absolutely fine), but then the Sort Order for each of those values is not unique. This is a fine table, because we do not have two different sort order values per unique EnglishEducation. What does that mean? Let’s see.īelow is a table with all EnglishEducation values and their custom sort order: However, there is a requirement for that If you are sorting a column by another column, both columns should have the same cardinality. You can set a column to be sorted by another column in Power BI, you can learn about that as an example here. Let me explain how? Sort Order Value Cardinality for example, what if you want the sorting to be: High School, Bachelors, Partial College, Graduate Degree, and the at the end Partial High School? This is a customized ordering. However, there are scenarios in every business that some categories are more important than the others, and you might want them to come up first. Most of the time, with the text fields, you want the sorting to be alphabetical. In Power BI, when you sort a column, if the column is text, it will be sorted alphabetically In the below example, I have visuals that are sorted by the EnglishEducation alphabetically. In this post, I am going to show you how to do a custom sort order for a column in Power BI. You can have a text column in your slicer (product category for example), and sort it based on a different order than the normal alphabetical order. However, still, many are unaware that the same technique with slight modifications can be applied to any other columns. I have recently updated this dashboard to include a few new elements, an additional chart and I have streamlined the colour scheme.I have previously written about how to sort a column by another column, and I used Month Names as an example. It was enjoyable putting together this Excel dashboard, I did not win but I did get a page dedicated to this dashboard on There were 119 entries in the dashboard competition. The competition was open to all with a first prize of an iphone 6. The Team Performance Dashboard is a dashboard I created as a submission to the Excel Forum Dashboard competition in November 2014. The input sheet acts as the control tab where data is entered into the back end database. People are added to schools on the staff sheet. I will leave the coding in the worksheet in case people find this useful. There is some coding behind the sheet but this is only to speed up the data input. The dashboard shows data by discipline and shows the trends on spend over a one year period. It is an Excel 2010 workbook which uses a slicer to flick the dashboard between schools to show performance. The School Excel Dashboard is a dashboard which shows plan v actual for a number of schools across disciplines. ![]()
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